(Approved: 3 September 2019, Updated: 28 December 2021)
PWS’s Artistic Swimming program is a ten-month commitment. If someone withdraws mid-season, this causes multiple challenges for their team and the program in general. When someone withdraws, instead of their team spending their limited practice time on improving, that time is spent re-choreographing and re-learning the routines to fill in the missing spots. It is a severe setback on the entire team that has worked so hard and is fulfilling their 10-month commitment to their team. Therefore, we have a strict Withdrawal Policy in place.
Competitive Streams:
- The Withdrawal Policy applies to returning swimmers immediately following the fall registration meeting.
- New swimmers have a “grace period” until October 15th, or 30 days from the start of the program, before the Withdrawal Policy applies.
- To officially withdraw from the Club a swimmer must provide written notice to the Treasurer or Registrar two weeks prior to the withdrawal date (for new swimmers, excluding the “grace period” which requires notice by October 15th). Verbal notification and non-attendance are not considered automatic withdrawal.
- In the case of the withdrawal from the program the member is responsible for paying the program fees in full for the month in which notice is given, and the next month’s fees. In addition, you will receive a refund of the balance of the total monthly fees for the year based on the percentage shown below:
- Prior to December 1st, a refund of 50% of the monthly fees will be returned by the club.
- After December 1st, no refunds will be issued unless the swimmer provides a physician’s certificate stating that she is unable to finish the swim season. Upon receipt of a physician’s certificate, a refund of 50% of the remaining total monthly fees will be returned by the club.
- BC Artistic Swimming/Canada Artistic Swimming Registration Fees are non-refundable.
- In the case of missed days due to injury during a PWS training or competition or medical reasons (agreed by Technical Director and the Board) with physician’s certificate: 50% refund of the program fee on a pro-rated balance. Any physician fees incurred for a letter or certificate are the responsibility of the swimmer’s family.
Recreational: Limited Competitive or AquaGO:
- The registration fee is non-refundable
- Withdrawals before the session begins are eligible for a full refund of the program fee.
- Withdrawals within the first month of the session: 80% refund of the program fee on a pro-rated balance.
- Withdrawals beyond the first month of session: no refunds.
- In the case of injury during a PWS training or competition or medical reasons (agreed by Technical Director and the Board) with a physician’s certificate: 80% refund of the program fee on a pro-rated balance. Any physician fees incurred for a letter or certificate are the responsibility of the swimmer’s family.